The money reports answer the questions an owner and a bookkeeper ask: what came in, what's owed, what was given away, what tax is due. This is which report answers which.
What you'll learn
- Which reports are in this group and what question each answers
- Who can run them
- Where the figures come from
The money reports
All of these need the financial reports permission, so Administrators and Bookkeepers see them. Except where noted, each takes a date range and a location, and the ones marked compare can show the previous period beside the current one.
| Report | Answers | Filters |
|---|---|---|
| Daily takings | What was taken on one day, by method, for the cash-up. | Single date, location |
| Payment summary | Every payment taken over a period, by method, with refunds and net. | Date range, location, compare |
| Outstanding balances | Who owes what, aged 0–30, 31–60, 61–90 and 90+ days. | Location (snapshot) |
| Practice revenue | Revenue earned (accrual) beside money received (cash), net of promotions, write-offs and credit notes. | Date range, location, compare |
| Revenue by service | Which services earn the most, gross, with margin where cost estimates exist. | Date range, location, compare |
| Tax summary | Tax collected by rate. | Date range, location, compare |
| Discounts & refunds | Every promotion, write-off and credit note, with who approved it. | Date range, location, compare |
| Patient credit balances | Who holds account credit and how much. | Location (snapshot) |
| Uninvoiced appointments | Completed visits never billed. | Date range, location, practitioner |
| Patients by total spend | The top 50 patients by lifetime billing. | Location (snapshot) |
| Expenses by category and by vendor | Where money went, and to whom. | Date range, location |
| Stock valuation | What the stock on hand is worth at cost. | None (snapshot, whole clinic) |
For the end-of-day cash-up open Daily takings. To chase money, open Outstanding balances. For the accountant, Practice revenue and Tax summary over the quarter, with Expenses by category. To catch billing gaps, Uninvoiced appointments at the end of each week.