Payment Summary

The wider view behind a single day's cash-up

Payment Summary rolls up every payment your clinic has taken over a date range, regardless of method, so you can see total collections and how they break down across cash, card, bank transfer, or whatever else you accept. Where Daily Takings is built for reconciling one day's till, Payment Summary is built for the broader question a manager or owner asks weekly or monthly: how much did we actually collect, and is that trending up or down?

It's worth being clear about what this report is not: it measures money actually collected, not revenue earned or invoiced. A busy month with a lot of unpaid invoices can still show a modest Payment Summary total, because invoicing and collecting are two different events. If you need to see both sides together, Practice Revenue puts accrual and cash-basis figures side by side specifically to make that gap visible.

At a glance

Payment Summary covers any date range, with a compare toggle for period-over-period totals
The four KPI tiles cover total collected, payment count, methods used, and average payment size
The By payment method table breaks every figure down further, by count and total
It measures collections, not invoiced revenue — see Practice Revenue for that distinction

The Payment Summary report showing the date range, location, and compare filters, the four KPI tiles, and the By payment method table.

Filters

Date range — any period, not limited to a single day
Location — restrict to one clinic location
Compare — measure the selected range against the immediately preceding period of equal length

Reading the four KPI tiles

Total collected — every payment recorded in the period, across all methods
Payments — the count of individual payment transactions
Methods used — how many distinct payment methods saw at least one payment
Avg payment — total collected divided by payment count

Avg payment is a useful early-warning number on its own: a sudden drop usually means more small partial payments are coming in relative to full settlements, which is worth cross-checking against Outstanding Balances to see whether balances are being chipped away at rather than cleared.

Table: by payment method

Method	Count	Total
Cash	—	—
Card	—	—
Bank transfer	—	—

This table is where the four headline KPIs get decomposed into something actionable — if Methods used looks low for the period, this table shows you exactly which methods are being skipped, which is often a training or point-of-sale setup question rather than a genuine drop in payment activity.